Quick Tips Software

How to Set up Extra Addresses in Office 365 Without Paying Extra

When you purchase a license for Office 365, it becomes clear very quickly that there is not a simple and free way to add another email address that you can send from as well as receive emails to. One method is to pay for an extra license, so that a full new mailbox will be provided that, say, a team could access.

This is probably the best way, as emails can be flagged to people and seen by the rest of the team in Office 365. Downside of this method is that it costs extra money. The setup overhead is also not any easier, as you will need to grant Full Access and Send As permissions to the users. More on how to do this Office 365 will come later.

What is Office 365 ?

Office 365 is Online Versions of Microsoft Software in the Cloud and is a commercial software plus services offering a set of products from Microsoft Corporation, with the initial plan.

The second method is to set up an email address as a distribution group, which does not require and extra license. Firstly, you must log into the admin control panel and set up a new distribution group, with the desired email address in office 365.

Add the desired members to the distribution group, this should be fairly self-explanatory.

The important step to perform is the one pictured below. Delivery Management has an option who can send to this address, and there is a radio button for two options. Inexplicably, Microsoft felt the need to set the default to ‘Only senders in my organization can send here’. This needs to be changed to ‘Senders inside and outside my organization’. I have no idea why they did this, it seems to be mostly a pointless option, and the default setting is annoying.

Stage 2 is where it gets difficult. You will now need to grant the user ‘Send As’ permissions. This needs to be done via the Windows PowerShell. Firstly, download and install the Windows PowerShell from this link


Next step is to make sure that the account you are logged in with has administrator permissions on your computer. Also, you cannot be using a blank password, this will cause unexpected and vague errors when running the PowerShell services.

Open up a command prompt and type:

net start winrm

winrm get winrm/config/client/auth

Then type:

query winrm

There should be a line saying “Basic = true” if not, you must change it to false using the following command.

winrm set winrm/config/client/auth @{Basic=”true”}

Next, start up the Windows Powershell, it is located in All Programs – Accessories.


$LiveCred = Get-Credential

Then a username and password dialog box will pop up. Enter your Office365 username and password.

Next Run:

$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://ps.outlook.com/powershell/ -Credential $LiveCred -Authentication Basic -AllowRedirection

And then run:

Import-PSSession $Session

Now we are ready to add the permissions to send as the other email address from the desired account. The command format is as follows:

Add-RecipientPermission -AccessRights SendAs -Trustee   Where user is the name of the user, who wishes to send as the identity.

For example: Add-RecipientPermission “Marketing Team” -AccessRights SendAs -Trustee “Jim Jones”

You will be asked to confirm the permissions change, and confirmation of the change will display afterwards. Congratulations, you have just granted Send As permissions to a distribution list email.

About the author


I am Vishal Gaikar, Engineer, Web Addicted, Living in Maharastra, India. Email Me @ vishal@techbucket.org

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