Invoicing is an important aspect of any business. In fact it is the only process which guarantees payments of the projects. As a freelance designer, you may put in a lot of effort in designing and working on client’s projects, but if you fail to send the invoices on time, the payment will suffer.
Here is a little brief on why you should use online invoicing systems for generating and sending invoices to your clients. Take a look:
The present day growth and development in the field of technologies has facilitated automation of processes and invoicing tools contributes a great deal towards automating the entire process of generating invoices and sending the same to the clients on time.
The utility of online invoicing tool comes into picture when you have to create invoices with proper details and information. Further more, not just creating and sending invoices but online invoice system also helps in tracking down which of client still owes you money, send them the reminders and track down who has paid money, without loosing your cool at all.
Along with that, a lot of online invoicing tools come with in built features like – auto invoicing, tracking down the late payments and adjusting the same, options for recurring bills and a lot more. Thus you can concentrate upon the work that you do and spend time with the closed ones, without wasting a single moment on the entire invoicing process.
Improved Time Efficiency
This is the point in stark connection to the above one. Efficient time management is the need of the present hour. The work profile of a designer is a lot of creative and thinking process. Thus, if there are short comings in terms of time, the entire process may get severely affected. With the self automated and highly fast track processes, the freelance designers end up saving a huge deal of time. And then the freelance designers are saved from all the hard work they may have to put in the process of keeping a track of all the time being spent and the expenses that have to be tracked.
Firstly, using the online invoicing system makes the entire process really fast, as compared to doing the same through Microsoft Excel or Word and secondly the invoices being so made look a lot more professional and effective. Besides, the error in manual invoices, which might be devastating for you, gets weeded out through the online invoicing systems.
Scalability Through Modules
Numerous online invoicing systems come with the option of adding a specific module. You can add the module from the existing list, by downloading the ones created by other users, or you can even come up with your own module or add on, and increase the service offering of the online invoicing system.
Thus, this basically makes the online invoicing system really flexible and scalable. If you don’t have a particular feature, you can simply add the same within seconds and enjoy the superior services.
Multiple Currency Support
The businesses are getting global and mostly the clients of freelance designers are located in the overseas location. To operate effectively with the same clients, it gets a big tedious and cumber some to go to Google and translate your currency into the currency of your clients.
However, online invoicing system seems to resolve the conflict. They support multiple global languages and thus you can easily correspond to the client you wish to. Thus online invoicing systems helps in omitting the discrepancies and time inefficiency.
Direct Billing and Charge Late Fees
Ensuring timely payment of the invoices is as tricky as can be. Mostly the clients keep the payment on hold and do not pay on time. The online invoicing system gives you an option of direct payment, where in you directly charge your clients from their accounts. The same happens through credit cards and with out you having to remind them about the payment, the invoices get credited from the bank account.
Along with that, there is a provision for late fees as well. The online invoicing and billing system comes with the option of late fees, through which you can directly charge your clients on every late fees. This comes really handy especially when the payment is huge. There are different systems for tracking down late payments and charging the clients for the same and the online billing system are flexible enough to respond to your needs.
Care must be given in using such systems, as though late fees keeps the clients on their toes and guarantees timely payment, it may also back fire at times.
The Parting Note
In the end, we can conclude that online invoicing and billing tools and similar services are a blessing to the freelancers. They not only fast track and stream line the entire process, but also weed out any human error which may persist in the lengthy and tedious task of generating invoices and reports. Thus, for a more professional driven work processes opt for an online tool of your choice.
Totally agree with you Vishal. I use Invoicera for my invoicing needs, although not too extensively. It provides a quick and reliable option to track time and payments.
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